Executive Assistant: Executive Search

 
Korn Ferry, küresel bir kurumsal danışmanlık şirketidir. Müşterilerimizin strateji ile yeteneği senkronize hale getirerek üstün performans elde etmelerine yardımcı oluyoruz. Birlikte çalıştığımız şirketlerin yapılarını, rollerini ve sorumluluklarını tasarlıyoruz. Stratejiyi hayata geçirmek için doğru kişileri işe almalarına yardımcı oluyoruz. Şirketlere, çalışanlarını nasıl ödüllendirmeleri, geliştirmeleri ve motive etmeleri gerektiği konusunda tavsiye veriyoruz. 7.500 çalışanımızla 50’den fazla ülkede müşterilerimize hizmet veriyoruz. Beş temel çözüm sunuyoruz:
 
Kurumsal Strateji
Değerlendirme ve yetenek yedekleme
Yetenek Kazanımı
Liderlik Gelişimi
Ödüller ve Faydalar
 
POSITION SUMMARY & KEY RESPONSIBILITIES
 
The Executive Assistant in our Executive Search solution is responsible for providing project co-ordination and administrative support to multiple consultants in our Executive Search team.
 
In summary, the role provides project co-ordination and management of all opportunities and engagements being executed by consultants and on-going business development projects, including monitoring the process, assuring completion of internal and external documentation, and attachment of required documentation to relevant internal systems including Searcher (Korn Ferry’s database application), Salesforce and PSA.
 
Engagement Responsibilities Include
 
Extensive client liaison throughout the search process, both written, over the phone and in person. EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
Maintain strictest confidentiality at all times when dealing with sensitive client and candidate information.
Open and close engagements properly in Searcher and PSA; assure that all required documentation is completed and processed.
Review/approve monthly client billing invoices to ensure accurate invoicing; monitor accounts receivable aging detail and unbilled expenses and assist in timely account collections.
Draft all related documents for projects in Word, Excel and PowerPoint.
Help prepare and edit pitch decks and proposals in PowerPoint.
Schedule, organize and log candidate meetings with consultants and clients.
Organize both consultant and candidate travel where necessary (domestic and international), liaising as appropriate with the client to ensure smooth organization of travel plans.
Ensure that candidate education verifications are completed on a timely basis.
Ensure accurate and timely Searcher notations for candidates, engagement and business development individuals/companies.
Assist in business development as needed/necessary including using the internet to research companies, individuals and industries; update consultants’ business development activities and opportunity management on SalesForce and Searcher as appropriate.
Monitor all engagements exported or shared with other offices and/or consultants worldwide.
Produce written responses to resumes and phone contacts.
Review all reports from accounting to ensure accuracy, requesting corrections when and where necessary.
Prepare and submit accurate and timely expense reports for consultants.
Participate in regularly scheduled office meetings and update relevant reports for these meetings.
Keep up to date of KF policies and procedures and software by reviewing all emails and attending training sessions where necessary.
Participate in training new hires and temporary staff.
Handle a high volume and variety of calls from clients, candidates, business development contacts and job-seekers.
Maintain consultants’ business calendars and co-ordinate travel and interview schedules.
 
DESIRED CANDIDATE CHARACTERISTICS
 
Excellent written and verbal communication skills in Turkish and in English, with a desire to communicate effectively at all levels within and outside the firm.
High degree of professionalism and competence.
Dependable and discreet.
Strong work ethic and sense of personal and professional integrity.
Inter-personally and intellectually flexible to accommodate needs of business.
Thrives in highly stimulating environment.
Good sense of humor.
Ability to relate to others in a positive and helpful manner and build credibility and positive relationships with all of the firm’s key constituencies.
Self-motivated, energetic, tenacious with a “can-do” attitude, willingness to accept new challenges, find out-the-box solutions and able to work without direct supervision.
Ability/willingness to “partner” with multiple consultants and serve as a team player.
Self confident and assertive.
Positive attitude.
Meticulous attention to detail and superior organizational skills.
Able to manage and prioritize multiple tasks simultaneously.
Ability to stay focused and complete assignments within given timeframes and required deadlines.
 
Education/Professional Experience
 
Candidates will ideally be either educated to university degree level and demonstratable work experience in the EA/administration field.
Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word and Excel).
Five plus years of relevant experience of supporting leaders and senior professionals preferably within Professional Services
COMPETENCIES
Executive Assistants are often the first point of contact with a client or candidate. As such they must have a strong customer focus and ability to handle ad hoc conversations and fast changing situations. Candidates must be comfortable working in a performance driven team environment, be resilient, highly organized, able to prioritize and be pro-active at all times.
 
Başvuru için; https://bau.network/jobs/1780